Information on Data Protection regarding our Processing of Applicant Data pursuant to Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR)
We process your personal data to conduct the application process, fulfill our legal obligations, and protect the legitimate interests of our company. If you have consented, we may also process your personal data within the framework of our applicant pool.
1. Responsible for Data Processing
The company to which you are applying is responsible for the processing of personal data. This may be one of the following companies:
STAHLGRUBER GmbH, Germany
PV Automotive GmbH, Germany
Neimcke GmbH & Co. KG, Germany
LKQ RHIAG Group GmbH, Switzerland
LKQ German Holdings GmbH, Germany
Optimal Automotive GmbH, Germany
STAHLGRUBER Gesellschaft m.b.H., Austria
LKQ Europe GmbH, Switzerland
Emotive GmbH, Switzerland
You can find the contact details in the respective job advertisement.
2. Contact Details of the Data Protection Officer
The Data Protection Officer for the companies based in Germany can be reached via the following contact details or by postal mail at the address of the respective company.
Email: datenschutz@stahlgruber.de
Phone: +49 8121 707-0
For questions about data protection for the companies in Switzerland or Austria, please contact privacy@lkqeurope.com or by postal mail at the respective company.
3. Scope
When we process your personal data, it means that we, for example, collect, store, use, transmit, or delete certain data.
This information pertains to your personal data as an applicant, which is processed in connection with your application.
4. Basis for Data Processing
Your personal data is processed according to the provisions of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG), and other relevant data protection regulations. Additional details and supplements, if necessary, are included in our contractual documents, forms, consent declarations, and other information provided to you (e.g., on the website or in the terms and conditions).
As part of the application process, we require the data necessary for the application process. Without this data, we will generally not be able to associate your application with the specific job advertisement, make a decision on your application, or possibly conclude an employment contract with you. If we request additional data from you, this is voluntary information.
Specifically, we require the following data from you:
Name, first name
Contact details (such as email address, address, phone number)
Complete application documents (such as resume, certificates)
Additionally, you can voluntarily provide us with further personal data (such as birth date, degree of disability, salary expectations, and various details in free text fields).
Due to our matrix organization, your personal data may also be processed by affiliated companies. Within the company, we pass on your personal data to the departments that need it to fulfill contractual or pre-contractual tasks and legal obligations (e.g., executives and specialists who decide on staffing, employee representatives, HR department) or to implement our legitimate interests. If you apply for a vacancy within the corporate group, we forward your application to the relevant department in the respective company.
Furthermore, the following entities may receive your data:
Processors we use (Art. 28 GDPR), especially in the field of IT services
Public authorities and institutions where there is a legal obligation to provide, report, or disclose data, or where data transfer is in the public interest
Entities and institutions based on our legitimate interest or the legitimate interest of a third party (e.g., to authorities, lawyers, courts, experts, affiliated companies, and committees and control bodies)
Other entities for which you have given us your consent to data transfer.
5. Purposes and Legal Basis of Processing
5.1 Consent (Art. 6, Para. 1 lit. a) GDPR, § 26 Para. 2 BDSG)
If you have given us consent to process personal data, the respective consent is the legal basis for the processing mentioned therein. You can revoke consents at any time with effect for the future. The revocation of consent does not affect the legality of the data processed up to the revocation.
5.2 Fulfillment of Contractual Obligations or Pre-contractual Measures (Art. 6, Para. 1 lit. b) GDPR, § 26 Para. 1 BDSG)
We process your personal data for the purpose of handling the application process. The processing is carried out electronically. This is particularly the case if you send your application documents electronically, for example, by email or via a web form on the website. Paper applications are also recorded electronically and the originals are returned to you.
5.3 Fulfillment of Legal Obligations (Art. 6, Para. 1 lit. c) GDPR) or Public Interest (Art. 6, Para. 1 lit. e) GDPR)
Like any other company, we must fulfill various legal obligations. Personal data must also be processed in this context. Furthermore, personal data may need to be processed to fulfill public interests.
Judicial or official measures may require the processing and, in particular, the disclosure of personal data. This includes measures within the framework of criminal prosecution, evidence collection, enforcement of labor/civil law claims, or audits by tax or supervisory authorities.
5.4 Legitimate Interest of Us or Third Parties (Art. 6, Para. 1 lit. f) GDPR)
We may also use your personal data based on a balance of interests to protect our legitimate interest or that of third parties. This is done for the following purposes:
To assert legal claims and defend against legal disputes that are not directly related to the contractual relationship
To ensure and exercise our house rights through appropriate measures (e.g., video surveillance)
To create internal, aggregated statistics and evaluations.
We do not process personal data of applicants without your consent for direct marketing purposes. Processing for direct marketing purposes only occurs if you have explicitly consented.
6. Cookies
Like many other websites, we also use "cookies." Cookies are small text files that are transferred from a website server to your hard drive. This automatically provides us with certain data, such as IP address, browser used, operating system of your computer, and your connection to the internet. Cookies cannot be used to run programs or transmit viruses to a computer. Based on the information contained in cookies, we can facilitate navigation for you and ensure the correct display of our websites.
For more information on the use of cookies, please follow the link in our cookie banner or click on the cookie symbol on the respective website.
7. Duration of Data Storage
We store your data as long as necessary for the respective processing purposes. Generally, this refers to the duration of the application process until the initiation of a contract (pre-contractual legal relationship).
If you are not hired, your application documents will be deleted after six months. Application documents sent to us in paper form will be digitized, and the originals will be returned to you. These applications are also subject to the routine deletion cycle. In our applicant pool, your personal data will only be stored if you have consented and will be deleted after 12 months if there has been no further contact in the meantime. If the data is no longer necessary for the fulfillment of the processing purposes mentioned in Section 5, it will be regularly deleted unless continued – temporary – storage is required. Reasons for this may include fulfilling legal retention obligations. The specified periods for retention or documentation are up to ten years. Further statutory provisions may require longer storage for the preservation of evidence. Sections 195 of the Civil Code provide for limitation periods of up to 30 years, with the regular limitation period being three years.
8. Processing Your Data in a Third Country or by an International Organization
If data is transferred to service providers, affiliated companies, or other third parties in third countries (outside the European Union and the European Economic Area), this will only occur within the legal framework. Before transferring data, we ensure that the data transfer is based on the legal exceptions of Art. 49 GDPR or takes place based on an adequacy decision by the European Commission. Alternatively, the data transfer may be based on appropriate safeguards in accordance with Art. 46 GDPR. These include, in particular, the so-called EU Standard Contractual Clauses, which may be supplemented by additional measures if necessary.
Upon request, we will provide you with detailed information. Please contact the company’s data protection officer (see Section 2).
9. Your Rights under the General Data Protection Regulation
We take data protection very seriously and do everything to ensure that you feel comfortable entrusting us with your personal data. As an applicant, you have the following rights concerning the processing of your data - details can be found in the respective provisions of the General Data Protection Regulation (Art. 15 to 21 GDPR):
These include the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), and the right to data portability (Art. 20 GDPR). The rights to information and erasure are subject to the restrictions according to §§ 34 and 35 BDSG.
You can object to processing based on legitimate interest (Art. 21 Para. 1 GDPR). In this case, we will stop the processing unless there are compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims. You can revoke a consent given according to Art. 7 Para. 3 GDPR at any time. This also applies to consents granted before May 25, 2018. The revocation of consent does not affect the legality of the data processed until the revocation.
Furthermore, you have the right to lodge a complaint with a competent data protection supervisory authority (Art. 77 GDPR in conjunction with § 19 BDSG).
If you wish to exercise your rights, please contact the data protection officer mentioned in Section 2, preferably in writing.
INFORMATION ABOUT YOUR RIGHT TO OBJECT ACCORDING TO ART. 21 GDPR
Right to Object on a Case-by-Case Basis
You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you based on Art. 6 Para. 1 Sentence 1 lit. e) GDPR (processing in the public interest) or Art. 6 Para. 1 Sentence 1 lit. f) GDPR (processing in the interest of the company or a third party). This also applies to profiling based on these provisions according to Art. 4 No. 4 GDPR. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims.
The objection can be made informally and should be directed to:
STAHLGRUBER GmbH
Gruber Str. 65
85586 Poing
For questions about data protection for companies in Switzerland or Austria, please contact privacy@lkqeurope.com or by mail to the respective company.
